What information does ExpensAble collect?
Insperity provides services for companies that are its customers (each a “Customer”) and permits access and use of the Service by individuals that are our Customer’s designated users (each a “User”). The Insperity site obtains information about visitors to the ExpensAbe product page of the web site (“Site Visitors”) who may or may not be Users of ExpensAble, but Site Visitors that are not Users with appropriate login credentials are not allowed access to the ExpensAble application.
If you are a User of the Service, ExpensAble collects personally identifiable information (“PII”) about you and your use of the Service and encrypts passwords and bank account information used for the Service. PII includes information that you, or the company for which you are a User, provides with regard to your User profile, for example:
- Name, phone number and address (street and e-mail)
- Login credentials (i.e., usernames)
- Security validation questions and answers
- Bank account information (i.e., type and number)
- Job title
When we collect this kind of PII, it is because you or the company for which you are a User voluntarily submits the information to us in order to participate in the services we provide or offer.
When, as a User, you use the functionality of ExpensAble for expense-reporting-related activities, such as flights, travel, hotel, meals, gifts, and other expenses (“Transactional Data”), the Service records and processes this Transactional Data. While this information relates to you, it is considered to be the Customer’s information, because it relates to the Customer’s business and financial affairs.
We may collect PII from Site Visitors through methods such as sponsored contest, online surveys or requests for information.
We may also collect information about Users and Site Visitors by means of automated information-gathering methods that are discussed in more detail below.
We may also request and retain information about the company for which you are a User such as:
- Your company’s size, revenue, type, and industry codes (i.e., SIC)
- Your company name, phone number, physical address and URLs
Insperity also collects the following information through automated means:
- IP Address
IP addresses are numbers that are automatically assigned to your computer, and, if associated with other individually identifiable information, could be considered personal information. We use your IP address to operate the Service, help diagnose problems with our server or systems, and to administer and improve ExpensAble. Your IP address is also used to help identify you and to gather broad demographic information (for example, your region, city, postal zip code), some of which we aggregate and then share with our strategic alliance companies, potential strategic alliance companies, and other third-party organizations (collectively, “partner organizations”). We may also use your IP address to keep track of the information you have entered, viewed, or used by means of the Service.
- Site Access, Browser Type, Operating System, Etc.
We may also collect the name of the Internet service that provides you access to the Internet (e.g., Comcast, Verizon, AOL, or ATT), your browser type, operating system, the date and time you access ExpensAble, and the Internet address of any web site from which you link directly to ExpensAble, as well as collecting other information in a User’s log file. A User’s log file tells Insperity where a User comes from when entering ExpensAble, which part of ExpensAble the User visits as well as where the User goes when leaving ExpensAble, and how much time the User spends on ExpensAble. We collect and use this information for operation and management of the Service and for monitoring and improving its performance. We do not link this automatically collected data to other information we collect about you.
- Tracking technologies
- Behavioral targeting/Re-targeting
We may partner with a third party to either display advertising on our Web site or to manage our advertising on other sites. Our third party partner may use technologies such as cookies to gather information about your activities on this site and other sites in order to provide you advertising based upon your browsing activities and interests. If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by clicking here (or if located in the European Union click here). Please note this does not opt you out of being served ads. You will continue to receive generic ads.
- Location-based Information
An ExpensAble mobile access application will ask you for permission to obtain your location, which it may use to pre-populate forms and schedules. If you do not grant permission (or turn off this function), the application will not use your location data.
What is this information used for?
We use this information to provide you with the services available on ExpensAble and to operate, study, improve, or enhance the Service. We also use your information in other ways which may include, but are not limited to, the following:
Insperity uses your PII to communicate with you in the course of your relationship with the Service. Insperity will send emails from time to time regarding services offered or industry related news or information.
- Commercial Offers
We may also contact you to tell you about products and services provided by Insperity partner organizations. If you do not wish to receive e-mail communications from Insperity regarding these offers or other third-party products and services, you may opt out of receiving such communications by following the procedure set forth in such email. E-mail communications from third parties may have their own procedures for opting out. Opting out of third party communications will not affect communications sent directly by Insperity that relate to the Service; you cannot opt out of these emails.
- Pre-populated Forms
Some PII will be used to pre-populate forms for use on ExpensAble or used when submitting information to third parties.
- Targeted Online Displays (Banners)
With whom is this information shared?
We do not sell your personal information to third parties. Insperity shares personal information only as described below:
- Affiliated Companies and Third-Party Contractors
- Compliance with Law and Protection of ExpensAble and Others
Insperity will also disclose PII to third parties if compelled to do so by a judicial or other government subpoenas, warrants or orders, or, as necessary, to protect Insperity’s rights or the rights of third parties.
- Partner Organizations
Insperity has entered into marketing agreements, strategic alliances and other relationships with trusted partner organizations that may offer or provide products and services to you, sometimes under discounted or preferential terms. We may sometimes agree to give these partner organizations PII about our Users, subject to contractual terms of confidentiality. If you initiate an inquiry with respect to a third party’s product or services by clicking on the icon or link relating to such product or service in ExpensAble, we may also furnish such third party with certain PII for the purpose of, among other things, pre-populating forms or facilitating the exchange of information between you and the third party.
- Business Transfers
As Insperity and its affiliated companies continue to develop its businesses, it may sell various aspects of its business. If Insperity sells, transfers, or assigns a portion of its business it reserves the right to transfer all PII associated with that business as part of such a transaction. Also, in the event that Insperity or substantially all of its assets are acquired, the PII may be one of the transferred assets. You will be notified via email or a prominent notice on our Web site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information.
What access do you have to the information that you provide?
Insperity has no direct relationship with the individuals whose personal data it processes. An individual who seeks to correct, amend, or delete inaccurate data should direct his query to the Insperity Customer (the data controller). If the Customer requests Insperity to remove or amend the data in response to a user’s query, Insperity will respond to the Customer request within 30 days.
We make access to your PII subject to certain reasonable security measures, including technological controls such as a “firewall”, in accordance with industry standards. When the use of ExpensAble involves the Internet transmission of confidential information about you or ExpensAble (such as Log in credentials), we use Secure Socket Layer (SSL) technology to allow the transmission of encrypted information from your PC to our server and back again; use of SSL is the industry standard for Internet platform security. No data transmission over the Internet or data storage can be guaranteed to be 100% secure, so while Insperity strives to protect your PII, we cannot ensure or warrant the security of any information that you transmit to or that is stored by ExpensAble.
We may provide you with links to other web sites. We are not responsible for those sites and cannot control the use of information that you submit or that is gathered from your computer once you reach those sites, nor can we control the content of what is offered on those sites or on links from those sites. You should access such third-party web sites directly to determine their privacy policies.
Use of information from third parties
We may use information about you provided by third parties (such as credit reporting agencies or strategic alliances) in order to offer their services and products, to improve the Service, or to evaluate a Customer’s or potential Customer’s eligibility for the Service.
This is not a children’s website
ExpensAble is a commercial service and does not knowingly solicit data from children or knowingly market to children. All Users must be of the legal age in their jurisdiction that qualifies them to make enforceable contracts.
We may display personal testimonials of satisfied customers on our site in addition to other endorsements. With your consent we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us at email@example.com.
Insperity may choose to offer chat rooms, blogs, forums, message boards, and/or news groups to its Users. Any information that is disclosed in these areas becomes publicly available information, and you should exercise caution when deciding to disclose any personal information. To request removal of your PII from our blog or community forum, contact us at the email address listed below. In some cases, we may not be able to remove your PII, in which case we will let you know if we are unable to do so and why.
We will retain your information and the data we process on behalf of our Customers for as long as the Customer’s account is active and non-delinquent or as needed to provide Customer services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
TRUSTe Certification and EU Safe Harbor Principles
Insperity complies with the U.S.-EU Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. Insperity has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view Insperity’s certification, please visit http://export.gov/safeharbor.
California Residents – Your Privacy Rights
Changes in these policies and practices
Insperity Financial Solutions.
Mail Code 1-3240
19001 Crescent Springs Drive
Kingwood, Texas 77339-3802
Email address: firstname.lastname@example.org